Data Processing Agreement (DPA)

Last Updated: 13/03/2026

This Data Processing Agreement (“DPA”) describes how Paisa Vara (“we”, “our”, or “us”) processes personal and business data on behalf of users (“Customer”, “User”, or “Organization”) when using the Paisa Vara platform, including the website, web applications, and mobile applications (collectively referred to as the “Services”).

This agreement forms part of the Paisa Vara Terms of Service and applies whenever Paisa Vara processes personal or business data on behalf of users.

1. Purpose of Data Processing

Paisa Vara provides business management tools that allow organizations to manage operational data such as sales, payroll, inventory, expenses, employee records, asset management, and financial information.

In order to provide these services, Paisa Vara may process data uploaded or stored by users within the platform.

The purpose of this agreement is to describe how such data is handled, protected, and processed.

2. Roles and Responsibilities

For the purposes of data protection:

  • The Customer (User or Organization) acts as the Data Controller, meaning they determine what data is uploaded and how it is used within their business operations.

  • Paisa Vara acts as the Data Processor, meaning we process data on behalf of the Customer in order to provide the Services.

Customers are responsible for ensuring that they have appropriate legal rights to collect, store, and manage the data entered into the platform.

3. Types of Data Processed

Depending on how the Services are used, Paisa Vara may process various types of data, including:

Business Operational Data

  • Sales invoices and transaction records

  • Expense records

  • Inventory and product information

  • Asset tracking information

  • Business financial records

Employee and Workforce Data

  • Employee names and contact details

  • Attendance and timecard records

  • Payroll information

  • Work schedules and employment records

Account Information

  • User account details

  • Contact information

  • Login credentials and access logs

The exact data processed depends on how each organization uses the platform.

4. Purpose of Processing

Data may be processed for the following purposes:

  • Operating and maintaining the Paisa Vara platform

  • Providing access to subscribed applications and features

  • Enabling business management tools and workflows

  • Maintaining system security and reliability

  • Providing technical support and troubleshooting

  • Improving service performance and functionality

Data is processed only for the purpose of delivering the Services.

5. Data Security Measures

Paisa Vara implements reasonable technical and organizational safeguards designed to protect user data from unauthorized access, loss, or misuse.

Security measures may include:

  • Secure cloud infrastructure

  • Encrypted data transmission

  • Access control and authentication systems

  • Activity monitoring and system logging

  • Regular security updates and maintenance

While we take reasonable steps to protect data, no system can guarantee absolute security.

6. Data Confidentiality

Paisa Vara personnel and service providers who may have access to user data are required to maintain strict confidentiality.

Access to data is limited to individuals who need it in order to operate, maintain, or support the Services.

7. Sub-Processors

Paisa Vara may rely on trusted third-party service providers to support platform infrastructure and operations, such as:

  • Cloud hosting providers

  • Infrastructure services

  • Security monitoring services

These providers process data only as necessary to deliver the Services and are required to maintain appropriate data protection practices.

8. Data Retention

User data is retained only for as long as necessary to provide the Services and meet legal or operational obligations.

When a user account is terminated or deleted, data may be removed from active systems within a reasonable time period unless retention is required for legal or compliance purposes.

9. Data Access and Control

Customers maintain control over the data stored within their Paisa Vara accounts.

Customers may:

  • Access their stored data

  • Modify or update their information

  • Delete records where permitted by the platform

  • Request account deletion

Users are responsible for managing their data in accordance with applicable privacy laws.

10. Data Breach Notification

In the unlikely event of a security incident affecting user data, Paisa Vara will take reasonable steps to investigate the issue and notify affected users when required by applicable laws.

Appropriate actions will be taken to contain and mitigate the impact of such incidents.

11. International Data Transfers

Because Paisa Vara may use global infrastructure providers, data may be processed or stored in different geographic locations depending on system infrastructure.

All reasonable steps are taken to ensure that such processing complies with applicable data protection requirements.

12. Changes to This Agreement

Paisa Vara may update this Data Processing Agreement from time to time to reflect improvements to services, infrastructure, or legal requirements.

Updated versions will be published on this page with a revised “Last Updated” date.

13. Contact Information

For questions regarding this Data Processing Agreement or data protection practices, please contact:

Email: support@paisavara.com
Website: paisavara.com